Why Your Practice Needs the Most Secure Email Now

Drew Laroche

In 2016, the private information associated with hundreds of millions of email accounts was stolen by hackers.

The attack hit regular offices and families, who seemingly had no chance of protecting themselves. The truth, however, is that there were some security steps they could’ve taken.

Are your emails containing sensitive info secure? If not, don’t panic. There are plenty of ways you can adjust your system to make your private messages free from scams, phishing, and hackers and to ensure the most secure email possible.

Here’s what you need to know.

The Danger of Malware
One of the most frightening ways that someone with bad intentions could access confidential emails is through malware.

Malware is a general category of harmful viruses and ransomware that hackers will send to your inbox. If you open it, confidential information–from patient information to contact information–could be exposed.

It’s important that your system doesn’t let in any malware. There are many steps you can take to set up that kind of security, including firewalls. Reach out to network security specialists who can help you strengthen your defense against malware.

And you can totally eliminate the possibility through encryption.

Most Secure Email is Encrypted
Encryption is one way to make sure you’re sending the most secure email possible.

In short, encryption complicates the hacking process in a big way for the bad guys. Emails that are encrypted are destined for one specific recipient. It’s nearly impossible for someone else to open that email without first communicating with the original sender.

Many main email servers offer encryption to their users. That means you can turn on a setting that will let your messages to patients or clients be totally private and secure.

Once your messages are encrypted, you can wrap your head around other hacker tactics.

Phase out Phishing
You’ve probably heard a definition of phishing before. Basically, it only happens to people who are clueless enough to fall for someone impersonating another person, right?

Well, not so fast. Phishing happens in email when a user follows along with a message seemingly from a trusted institution or contact. Then, that sender will steal your personal information.

The fraudulent senders are good at impersonating too. That’s why many people continue falling for these scams.

On your end, make sure to never engage with an email that seems, well, fishy. If you get an unexpected email asking for your practice’s information, ignore it.

More importantly, make sure your clients and patients have the same perspective. Make sure you communicate with them about the kind of emails you’ll be sending them.

Make sure they know that you’ll never ask them for personal information over an email, unless you’ve given them notice that you will. If they know about HIPAA guidelines, they’ll be able to recognize a fake email message that doesn’t follow it, too.

Get Secure
Now, you should be able to make your email more secure than ever before. If you have any more questions about IT issues or improving security, feel free to reach out to someone on our team.

Stay safe out there!

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